How to plan a group trip itinerary
Turn a busy group chat into a plan people can follow, without scheduling every minute of the holiday.
Agree the shape of the trip
Start with dates, who is coming and a budget everyone can live with. Ask each person for the one or two things they most want to do. Separate fixed commitments from ideas, and leave space for people who want a slower day.
Add the fixed points first
Put flights, accommodation and booked activities into the shared itinerary. Record the date, useful location details and any booking information the group needs. Check dates and times against the booking itself, especially when a journey crosses time zones. Do not copy a proposed time into the plan as if it were confirmed.
Build around real travel time
Allow time to get to the airport, check in, collect bags and reach the accommodation. Group nearby activities together where that makes sense, but leave gaps for meals, delays and rest. Verify opening hours and booking conditions with the operator before committing money.
Make responsibility visible
Choose who will confirm each booking and who will tell the group when it changes. Keep tentative ideas clearly separate from booked plans. If only part of the group joins an activity, make that clear so everyone else can plan their own time.
A simple arrival-day template
Arrival: flight or train details checked against the booking. Transfer: agreed route and meeting point. Stay: address and check-in arrangements confirmed. Evening: an easy meal with no tight deadline. This is a planning template, not a promise that transport or a venue is available.
Connect the plan to packing and costs
A boat trip may add a packing item. A shared booking may add an expense. Keeping these together makes the plan easier to follow and helps the person organising avoid chasing three different message threads.
Bring it into Tiki Tour
Use one shared itinerary for flights, stays and activities, with personal and group packing lists and shared expenses alongside it. Planning, packing lists and expense splitting are free. Pro adds receipts, booking files and documents. A trip admin with Pro unlocks attachments for the group. Trip permissions and attachment limits still apply. Tiki Tour is a planning tool, not a travel booking service.
Find booking options, then book with the provider
Find activity booking options from your itinerary, then book with the provider. The shortcut opens an outside search; it does not confirm availability or make the booking in Tiki Tour. Check the provider’s dates, travellers, price and terms before paying. Mark the itinerary item booked only after your booking is confirmed.
Less time organising.
More time enjoying.
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